HML Accounting LLC is committed to protecting your personal and financial information in accordance with IRS and federal regulations.
We follow the guidelines in IRS Publication 4557 – Safeguarding Taxpayer Data and the FTC Safeguards Rule to ensure your data is secure.
📋 Information We Collect
We may collect the following types of data:
- Name, phone number, email, and business details
- Tax documents and identification numbers
- Bookkeeping and financial records
- Information submitted through our website forms
☁️ Where and How Your Data Is Stored
Bookkeeping Data:
- Stored in secure, cloud-based software (e.g., QuickBooks Online, Xero)
- Encrypted in transit and at rest
- Access is restricted and protected by multi-factor authentication (MFA)
Tax Data:
- Stored on IRS-compliant, cloud-based tax software
- Protected by MFA, encryption, and secure user roles
- No sensitive data is stored locally on personal devices
🛡️ Additional Security Measures
- Secure VPN and antivirus protection used on all work devices
- Client data access is limited to authorized personnel
- All systems are monitored and updated regularly
- We maintain a Written Information Security Plan (WISP) as required by the IRS and FTC
✅ Regulatory Compliance
HML Accounting LLC complies with:
- IRS Publication 4557 – Safeguarding Taxpayer Data
- FTC Safeguards Rule under the Gramm-Leach-Bliley Act
- Applicable privacy and data protection laws
📄 Your Rights
You may request:
- A summary of how your information is used
- Access to or correction of your personal data
- Deletion of data that is not legally required to be retained
📬 Contact Us
Harry Lonas
HML Accounting LLC
📧 harry@hmlaccounting.com
